Friday, May 18, 2012

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Committee Charter

The WAEF Board of Directors relies on dedicated volunteers to serve on its various standing committees.  Please click a tab to learn more about existing WAEF committees and membership.

Scholarship Selection Committee

  • Name: Scholarship Selection Committee
  • Authority:  The Scholarship Selection Committee is a standing committee of the Washington Apple Education Foundation (WAEF) and serves at its pleasure.  The committee has no authority unto itself and must function and communicate through the directors and staff of the WAEF.
  • Function:  Annually determine scholarship recipients for each of the awards managed by the Washington Apple Education Foundation following the criteria and qualifications established for each award.
  • Membership:  The Scholarship Selection Committee shall consist of the appropriate number of members to adequately complete its function.  It is expected membership will range from 50-70 members.
  • Chairman:  The chairman of the WAEF Scholarship Committee serves as the Scholarship Selection Committee chairman.  He/She is elected by the board of directors.
  • Staff Coordination:  The executive director of the WAEF shall serve as staff to the committee.
  • Frequency of Meetings:  The Scholarship Selection Committee conducts its primary business in the spring of each year.  Committee members will each participate in two or three committee meetings during the selection process.

Scholarship Committee

  • Name: Scholarship Committee
  • Authority: The Scholarship Committee is a standing committee of the Washington Apple Education Foundation (WAEF) and serves at its pleasure. The committee has no authority unto itself and must function and communicate through the directors and staff of the WAEF.
  • Function: Oversee the WAEF scholarship program including: annually review and update the scholarship application; recommend formal policy changes and significant procedural changes (not general management routines) to the board of directors; recommend to the board of directors priorities for selection of WAEF scholarship recipients; oversee activities related to scholarships such as the stewardship program and scholarship training classes; elect scholarship recipients when awards are made outside of the selection calendar. Members of the Scholarship Committee shall each serve as sub-committee chairmen in the selection process.
  • Membership: The Scholarship Selection Committee shall consist of the appropriate number of members to adequately complete its function. It is expected membership will range from 8-15 members.
  • Chairman: The chairman of the committee shall be appointed by the Executive Committee and ratified by the board of directors.
  • Staff Coordination: The executive director of the WAEF shall serve as staff to the committee.
  • Frequency of Meetings: The Scholarship Committee conducts its primary business in the spring of each year. Members will participate in a minimum of three meetings during the spring and others as needed throughout the year. Two of the committee meetings are with members of the Scholarship Selection committee.

Farmworker/Ag Worker Education Committee

  • Name: Farmworker/Ag Worker Education Committee
  • Authority: The Farmworker/Ag Worker Education Committee is a standing committee of the Washington Apple Education Foundation (WAEF) and serves at its pleasure.  The committee is given authority by the board of directors yearly to award applicants meeting stated criteria with grants within the approved yearly budget.
  • Function: The Farmworker/Ag Worker Education Committee is responsible for reviewing and awarding grants on behalf of WAEF meeting the priority guidelines established by the Board of Directors. The committee also reviews and adapts the farmworker grant application as needed and proposes Grant Guidelines.
  • Membership: The WAEF Farmworker/Ag Worker Committee shall consist of a minimum of four and a maximum of seven voting members.  Members of the committee may consist of members of the WAEF board of directors, industry members and education professionals.
  • Chairman: The chairman of the committee shall be appointed by the Executive Committee and ratified by the board of directors.
  • Staff Coordination: The executive director of the WAEF shall serve as staff to the committee.
  • Frequency of Meetings: The Farmworker/Ag Worker Education Committee shall meet as needed to perform the work stated in the committee function.
 

Strategic Planning Committee

  • Name: Strategic Planning Committee
  • Authority: The Strategic Planning Committee is a standing committee of the Washington Apple Education Foundation (WAEF) and serves at its pleasure.  The committee has no authority unto itself and must function and communicate through the directors and staff of the WAEF.
  • Function: The committee reviews and proposes updates the WAEF strategic plan every two years or as needed.
  • Membership: The committee shall consist of members that are current and former directors of WAEF or selected industry or professional members.
  • Chairman:  The chairman of the committee shall be appointed by the Executive Committee and ratified by the board of directors.
  • Staff Coordination: The executive director of the WAEF shall serve as staff to the committee.
  • Frequency of Meetings: The committee will meet as needed to review and propose updates of the strategic plan to the board of directors every two years.

    • Investment Committee

    • Name: Investment Committee
    • Authority: The Investment Committee is a standing committee of the Washington Apple Education Foundation (WAEF) and serves at its pleasure.  The committee has no authority unto itself and must function and communicate through the directors and staff of the WAEF.
    • Function: The purpose of the committee is to review WAEF investment fund managers and ensure the fund counselor manages the WAEF account based on the foundations investment policies.
    • Membership: The investment committee shall consist of five-seven members; a minimum of two members should be members of the WAEF board of directors.
    • Chairman: The chairman of the committee shall be appointed by the Executive Committee and ratified by the board of directors.
    • Staff Coordination: The executive director of the WAEF shall serve as staff to the committee.
    • Frequency of Meetings: The Investment Committee shall conduct a minimum of two meetings yearly; one of which shall be held each year in January.

    Executive Committee

    • Name: Executive Committee
    • Authority: The Executive Committee is established by the board of directors pursuant to Article III 3.13 of the bylaws of the Washington Apple Education Foundation (WAEF).
    • Function:  To act on behalf of the entire board in intervals between the meetings of the board.  To work on budget and personnel issues as called for by WAEF policies.  To be available to the executive director of the WAEF when policy direction is requested.
    • Membership:  The Executive Committee shall be comprised of five directors.  These ordinarily shall be the current chairman, vice-chairman, immediate past chairman, secretary and treasurer.  Should there be a vacancy in any position; or should one person fill more than one such position; or should a position not be held by a current director, the chairman shall appoint a director(s) to bring the members of the Executive Committee to five.
    • Chairman:  The chairman of the WAEF shall serve as chairman of the committee.
    • Staff Coordination:  The executive director of the WAEF shall serve as staff to the committee.
    • Frequency of Meetings:  The Executive Committee shall meet upon call of the chairman, as thought useful, in intervals between meetings of the board of directors.  When possible such meetings will be conducted by means of telephone conference calls.  Minutes of the Executive Committee meetings will be kept by staff and distributed to all directors in a timely fashion.

    Audit Committee

    • Name: Audit Committee
    • Authority:  The Audit Committee is a standing committee of the Washington Apple Education Foundation (WAEF) and serves at its pleasure.  The committee has no authority unto itself and must function and communicate through the directors and staff of the WAEF.
    • Function:  Review the year-end financial statements, adjusting journal entries and CPA recommendations prepared by the firm hired to review WAEF financial and office processes.
    • Membership:  The Audit Committee shall consist of up to six members; a minimum of two members should be current officers of the WAEF board of directors.
    • Chairman:  The treasurer of WAEF will serve as chairman of the committee, unless otherwise determined by the board of directors.
    • Staff Coordination:  The executive director of the WAEF shall serve as staff to the committee.
    • Frequency of Meetings:  The Audit Committee convenes once yearly, or as needed, to fulfill its duties.